Mid-Ohio Food Collective

Inventory Specialist Jobs at Mid-Ohio Food Collective

Sample Inventory Specialist Job Description

Inventory Specialist

Job Description


Inventory Specialist


Full Time, Non-Exempt


Inventory Manager



SUMMARY: Responsible for timely and accurate data entry into the inventory system for product donations, purchases, and transfers. Assists with the implementation of inventory strategies for the advancement of Mid-Ohio Foodbank product distribution. Responsible for the data input and maintenance of product and donor receipts. Assists with the preparation and distribution of regular and ad hoc inventory reports. Partners with the Inventory Manager to review inventory and systems processes.


  • Responsible for the data input (receipting) and maintenance of product/order records and item number catalog
  • Generates receipts for all donors including direct retail pickups
  • Provides item numbers and pull locations for incoming products to members of the operations team
  • Prepares allocation pick tickets for cluster members based on defined percentages and distributes tickets to Dry and Perishable Foods Managers
  • Assists Inventory Manager with product recall monitoring and distribution
  • Maintains accurate product records and donor files to ensure effective daily operations
  • Performs cycle counts to ensure inventory accuracy
  • Prepares invoices for direct retail pickups
  • Assists TEFAP allocations to the PDO
  • Investigates order complaints and inventory discrepancies and provides solutions
  • Schedules all inbound product loads and posts on incoming products calendar
  • Assists maintaining WMS location tool for inventory on hand (pull and stock locations)
  • Serves as administrative backup in the absence of the Inventory Manager
  • Establishes and maintains strong relationships with MOF team members and stakeholders
  • Performs other duties as assigned


Education and Certifications: High School Diploma/GED required. Food Safety Certification (provided by Mid-Ohio Foodbank)

Experience: Minimum of one year of experience in a fast-paced, warehouse environment. Experience should include operation of inventory control systems. Experience operating pallet jacks (manual and electric) and fork lifts is strongly preferred. Working knowledge of general inventory and warehouse operations. Knowledge of accurate inventory control practices and procedures.

Skills/Competencies: Good math skills. Detail oriented. Good verbal and written communication skills. Good critical thinking skills. Ability to work efficiently both independently and in a team environment. Microsoft Office experience required. Previous experience with Warehouse Management Systems is preferred.


Working Conditions: Regularly works in both office and warehouse environments. Safety sensitive position due to regular interaction with heavy machinery. Must be able to perform moderate to heavy physical labor (lift 30 lbs frequently and 50 lbs occasionally). Daily walking, bending, reaching, pushing and pulling (300 lbs. with use of manual pallet jack). Frequent standing, walking, lifting, carrying, and reaching. Must work in constantly changing climate temperatures (may work in sub-freezing temperatures occasionally). Some night and weekend work required. Applicants must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment.

ADA: The above statements cover what are generally believed to the principal and essential function of this job. Specific circumstances may allow or require some associates assigned to the job to perform a somewhat different combination of duties.

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